Moving to a new office could be exciting because a positive work environment can lift employees’ spirits. Whether it is your first time moving your office or it has been a while, office relocation can be very difficult. It must be completed with the least downtime possible because the office cannot be closed for an extended period.
It will be very stressful to juggle numerous tasks like moving and packing, managing utilities, updating new addresses, paying bills, etc. There is a high chance that your office supplies will be damaged, and there is also a chance that you could get hurt because you may not have had prior experience handling and packing bulky and delicate office furniture, IT equipment, etc.
Get assistance from experienced office removalists Sydney, like Movee, who are well-equipped to relocate to avoid such mishaps successfully. By safely completing the office move with the least downtime for your working systems, Movee office movers will lessen the stress associated with office relocation.
Tips for Safe and Smooth Office Moving
1. Start Planning Well in Advance
It’s always preferable to plan everything out beforehand rather than rushing. Moving an office is much more stressful and challenging than moving home because there are so many large and delicate items, such as conference tables, computer chairs, cafeteria items, IT & network equipment, etc., that need to be packed and handled carefully to prevent any damage.
To save money on your office removal services, you should also ensure you get the best price from your office movers.
2. Keep Your Employees in the Loop
One of the most crucial office relocation advice you must adhere to is informing and updating your staff about the move. To ensure everything is done and nothing is overlooked, you can also ask them to create a moving checklist.
3. Hire Professional Office Moving Companies
When moving to a new office, unlike when moving homes, you can take less time than you like because the longer your office is closed, the more losses you will incur.
Hiring professional removalists is the best course of action whether you want to move your home office or a corporate office because they have the necessary skills, expertise, and labourers who are properly trained to carry out office relocation of the goods and IT equipment with 100% safety and with the least amount of downtime.
4. Assign a Manager to Coordinate the Move
Even after assigning each employee their share of the office’s commercial moves, you still need to designate someone to oversee them and ensure everyone is carrying out their duties correctly. As such, choose someone with strong multitasking skills who is also adept at leading and supervising teams, and name them the manager.
5. Let Each Employee Pack their Cubicle
You can appoint each employee to pack their respective work cubicles while the removal company will pack and handle the large office supplies. Your employees’ belongings and necessary paperwork will be smooth as a result.
6. Get IT Goods Packed & Labeled Correctly
Use sturdy hard-wood crates for servers, desktop computers, and other easily breakable items and enough bubble wrap to ensure complete shock absorption during transit when packing everything.
Remember to label each box; doing so will make unpacking simple because labels make it easier to find things. Each employee’s workstation can even be given a number so that everything they bring goes to the same location.
7. Insure Your Office Moves without Fail
Even if you have securely packed your belongings or hired the best removals professionals, accidents can still cause damage. They are purchasing office equipment insurance so you can claim compensation if unforeseen damages occur.
8. Update the New Office Address
To ensure that business continues as usual at your new office without losing any clients, notify your clients and suppliers that you are leaving your current office and update your new address on your business cards, websites, social media accounts, letterheads, and Google Maps.
9. Manage Basic Utilities at both Offices
Contact your office’s utility service providers to disconnect or transfer services like Wi-Fi, newspapers, magazines, water supplies, etc. to avoid paying bills for things you haven’t used.
10. Set up Office Items after Final Delivery
Movee will properly set up the entire working system for a seamless transition to a new office, whether You move to a new office in the same city as your current one or a different one. The office removal company will expertly put all dismantled items back together and arrange them in the desired locations after the final delivery of all the IT equipment, network equipment, hardware, projectors, and other office supplies.
After installation, you should inspect each piece of equipment for functionality and notify the office movers immediately if there are any damages.
Throw a lunch or dinner party at your office to mark the occasion after you successfully move to a new office and thank all your staff for their assistance. Make sure to reserve the lift in advance and clear a path from your office entrance to the truck so that loading and unloading can proceed without delay on moving day. Moving isn’t as stressful as it may seem. You can settle into your new workplace easily if you abide by this advice from Sydney removalists for relocation, which includes planning the procedure, keeping in touch with customers, suppliers, and staff, and backing up your data.